SAP Business One

Is it the right solution for your business?

• Do different people use different software applications to complete their jobs?
• Are there miscommunications or barriers between manufacturing and sales or between other departments?
• Does it take too long to make changes to customer orders? Is it complicated to make those changes?
• Do design, production, sales, and marketing teams have trouble collaborating easily and quickly on new product ideas and development?
• Do people duplicate efforts? Would teams be more effective and productive if everyone were working from the same set of information?
• When looking for financial data, do you request reports from several individuals?
• Is it difficult for all employees to see how their teams are performing?
• Does it take a long time, or is it complicated, for salespeople to assess how much inventory is available or what’s currently being produced on the shop floor?
• Is marketing at a loss to know when new product development is stalled due to a lack of raw materials?

If you answered yes to any of these questions, you may benefit from SAP Business One.

SAP Business One, a Business Management Software from SAP specifically for small and midsized businesses, can be a single application for multiple tasks – there’s no need to look at several different systems to get an accurate picture of data and no need to be proficient at several different applications.

• Why SAP Business One

• Why is SAP Business One different?

• How does SAP Business One help my business?

• Why choose SAP Business One from CitiXsys?

Continue Reading to get answers to these questions….

SAP Business One can automate manual processes to greatly reduce the risk of human error further increasing operational efficiencies in small and midsized businesses. When a change is made in one facet of the business, such as inventory, the software can cascade that change through other processes that are affected by it, saving time and resources. And SAP Business One provides one place for collaboration and development, so new products get to market faster. Everyone accesses the same, up-to-the-minute information – and that information needs to be entered into the system only once.

Why SAP Business One

SAP Business One software is created specifically for small and midsized businesses. It’s a single, powerful application that can help you better manage practically every aspect of your daily operations.

It’s affordable, easy to use, and quick to implement. SAP, a world leader in business management software for over 30 years, has performed more than 30,000 SAP Business One installations worldwide.

By implementing SAP Business One, you and your staff can:

• Streamline your operations by seamlessly integrating key business processes.
• Take proactive control of your business through automatic alerts, workflows, and response to key business events and customer needs.
• Expand your business and your customer base with Web-based CRM and e-commerce capabilities.
• Customize SAP Business One to support your changing needs and individual user preferences with easy-to-use customization tools.

SAP Business One gives you instant access to your critical business information—precisely when you need it—to run your business. This comprehensive application covers all your core operations, giving you keen insight so you can confidently make informed business decisions.

SAP® Business One Product Coverage
Reporting and Data Navigation Capabilities
General Technologies (Drag&Relate™; Alerts; UI Customization . . .)
Financials	Sales	Service	Purchase	Inventory	Manufacturing
– Chart of accounts – Accounts segments – Journal entry – Journal voucher – Recurrent transaction – Multicurrency exchange rate – Financial reports – Budget cost centers – Sales tax – Multiple periods – Deposit – Checks – Credits – Receipt – Deferred payment	– Quotation – Order – Drop ship – Invoice – Delivery – Return – Multicurrency price lists – Client management – Gross profit calculation – Contact management – Opportunities and pipeline management – Outlook integration	– Service contract management – Service planning – Customer tracking across interactions – Knowledge database – Service call management	– Purchase order – Purchase delivery – Purchase return – Purchase invoice – Purchase credit note – Landed cost	– Items management – Item query – Price list – Receipt to stock – Release from stock – Stock transactions – Warehouse transfer – Serial numbers – Batches management – Pick and pack – Kitting	– Bill of materials – Production orders – Forecasting – MRP wizard – Recommendation report
Software Development Kit

Why is SAP Business One different?

SAP Business One is an integrated, affordable, business management solution built from the ground up to meet the immediate and long-term needs of small and midsized businesses (SMBs).It provides a true and unified view of operations across customer relationship management, manufacturing, and finance. Simple to use yet powerful, SAP Business One puts business users in charge, arming you with the critical, up-to-the-minute information you need to make smart business decisions.

A Comprehensive Business Management Solution

SAP Business One supports every critical business function, allowing you to stay on top of your business and grow profitability – a must have for small and midsized businesses. And you can easily adapt applications to meet new requirements. Nontechnical users have the power to make critical changes on their own, and the system can easily accommodate new functionalities when required.

Access to Precise, Up-to-the-Minute Information

Quickly access accurate, relevant, and complete business information from the desktop with:

• An easy-to-use user interface that allows you to get answers fast and work more efficiently and proactively
• Unique Drag&Relate™ feature that instantly places information and transactions in understandable formats and lets you drill down into the information to answer questions and perform what-if analyses
• Seamless integration with Microsoft Office products such as Word, Excel, and Outlook

Decision Makers Are Instantly Notified So They Can Take Quick and Decisive Action

Automatically keeps you on top of issues that require decisive action with:

• Workflow-based alerts to monitor and take action on specific business events
• Exception management that automatically detects, logs, and reports on exceptions

Flexible and Adaptable to Meet Your Current and Future Business Needs

Powerful tools let you tailor the application to meet your changing business needs. For example:

• Users can specify their preferences for fields, data type, policies, queries, and reports without time-consuming IT involvement Changes go into effect immediately across all relevant areas, so you can adapt the application to fit the way you do business

An Affordable, Easy-to-Implement Solution

Accelerated implementation times ensure that you quickly realize the full benefits of SAP Business One through such features as:

• An intuitive user interface and a Microsoft Windows environment to significantly reduce the learning curve
• A simple, single-server architecture that runs the entire SAP Business One solution
• Simplified administration capabilities that streamline operation and maintenance and significantly lower ongoing costs
• Quick time to benefit, which the solution ensures through reduced modification and maintenance costs and shortened upgrade cycles

How does SAP Business One help my business?

Your company’s growing fast. Your days are consumed with the flurry of activities it takes to manage that expansion. The last thing you need to worry about is whether your software meets your business needs.

With SAP Business One, you can integrate your business, improve customer service, make more-informed business decisions, and move into online sales.

Spend Less Time Running Your Software and More Time Running Your Business

If sales, payroll, and accounting are all connected, you’ll save time and money. How? You’ll minimize administrative tasks such as data entry and manual, paper-based procurement.

With SAP Business One, you can integrate sales with customer relationship management, accounting, and more. When you connect all of your business solutions, day-to-day details are automated, so your time is free to focus on more important priorities, like growing your business.

Differentiate Your Customer Service with Better Access to Data

It’s essential to keep current customers happy while you attract new ones. Keeping track of who they are, their needs, and which products and services they already use is key. So it’s important to maintain current and accurate information.

SAP Business One, can help you compile information from multiple software applications into a single, integrated solution, so you can:

• See into existing customers’ current and historical orders
• Recognize which products or services complement what a customer already has
• Identify when to contact customers for reorders
• Track the entire sales process, from opportunities to closed sales
• Exceed customer expectations at every level

Make Great Decisions

Making the right business decisions quickly is essential to the health of a growing company.

But to do so requires accurate, up-to-date information. If that information is trapped in piles of paper or inside someone’s head, it’s not doing you any good. Hunting it down will cost you time.

SAP Business One can help you aggregate data such as sales figures, inventory, warehouse numbers, pricing, and supplier statistics. And you can create custom reports that help you:

• Identify where your business is most successful
• Recognize where you need to do more strategic planning
• Act more quickly and make better decisions, saving you both time and money

With access to these reports, your employees can:

• More easily fulfill large orders by arranging for delivery of necessary components
• Better time deliveries by proactively addressing issues
• Forecast potential revenue
• Monitor and analyze sales opportunities
• Look into the pipeline to monitor new initiatives

Plus, you can change reports as your requirements change; for example, you can include additional information when you see areas that need deeper analysis. SAP Business One can support you in making the right decisions for your company’s growth.

Take Your Business Online

An online presence helps you keep up with increases in sales from new markets. It also empowers customers to control their experience with your company. This saves your company time and money. But when you’re busy managing your company, it’s tough to find the time to create an online presence. With SAP Business One, doing so is both easy and fast.

SAP Business One has integrated e-commerce capabilities, which allows you to quickly create online storefronts that are integrated with your back-end systems and data. So you can play in the same league as your larger competitors, without enormous investments in time and money.

Accounting and Financials	Financial accounting—Handle all your financial transactions, including general ledger, journal entries, budgeting, and account setup and maintenance in one system, with comprehensive tools and reports.
	Budgeting—Manage budget creation, allocation, and distribution. Provide budget tracking, reporting, and alerts that notify the responsible users whenever a transaction exceeds a monthly or annual budget limit.
	Banking—Track all banking processes such as cash receipts, check writing, deposits, advance payments, credit card payments, and account reconciliation.
	Financial reporting—Provide easy-to-use financial reports including balance sheets, profit and loss statements, cash-flow analysis, transaction reports, multi-period comparisons, and budget reports.
Customer Relationship Management (CRM)	Sales-opportunity management—Manage the entire sales process through different sales stages. Track sales opportunities and activities, analyze their outcome, and forecast revenue potential. You can monitor and analyze sales opportunities using dashboards and sales reports.
	Web CRM—Give your sales team secure access to customer data on the Web wherever they are. Provide a Web-based interface to your customers so they can log inquiries and check order status—all in real time.
	Microsoft Outlook integration—Import customer data from SAP Business One into your Microsoft Outlook contacts list. Activities and tasks entered into your calendar in SAP Business One can be synchronized with your schedule in Microsoft Outlook.
	Customer service and support—Allow your customer-service and support teams to administer customer warranties and service contracts, manage service calls, and track all customer-interaction activities.
	Business-partner management—Manage the master data for your resellers and channel partners to track sales leads and opportunities including profiles, contact summaries, account balances, and sales- pipeline analyses.
Operations and Distribution	Sales and delivery—Generate price quotes, enter customer orders, set up deliveries, update stock levels, report on customers’ current balances, and manage all billing and accounts receivable..
	Purchasing—Manage and maintain your vendor contracts and transactions including the issue of purchase orders, updates to stock quantities, calculations for the value of imported items, returns and credits, and payment processing.
	Inventory management—Handle inventory levels, item management, price lists, special price agreements, transfers between warehouses, and stock transactions—all via integration with other processes such as sales and purchasing.
	Production planning—Manage your production material requirements through a wizard-based process that enables users to define a planning scenario in five easy steps and predict demand based on forecasts.
Administration and Reporting	Human resources—Capture pertinent information about each employee so you have only one system for maintaining and managing your employee records and data.
	Automatic alerts—Define your own alerts and unique workflow processes by establishing approvals, procedures, and steps that are automatically initiated when a specific event occurs.
	Dashboards and reports—Create intuitive reports and dashboards for every aspect of your business including customers and suppliers, sales, cash flow, bookkeeping, warehouse stock, financial statements, pricing, and customer activities.
	Drag and relate—View important relationships between data—and instantly gain a complete understanding of any business transaction—by dragging the data you want more information on, positioning it on top of other data, then drilling down for more details.
	Customization and integration—Enable users to easily add fields, change forms, and personalize queries and reports. A standard software development kit (SDK) consisting of reusable business objects and user-interface-customization tools is available to customize and integrate SAP Business One to meet your specific industry and business needs.
E-Commerce	E-Commerce—Set up your own online store that is fully integrated with inventory and financials including online catalog, shopping cart, order processing and notification, customer configuration tools, and online customer services.

Why choose SAP Business One from CitiXsys?

CitiXsys Technologies is one of the largest and oldest SSP (Services & Solutions Partner) to SAP with operations spread across 4 continents. Hundreds of SAP Business One customers worldwide uses iVend Retail – Retail Management Software, Inventory Pro – Warehouse Management Software, iCharge – Credit Card solution and many more.

At CitiXsys, our consultants work closely to understand your business functions, processes and procedures, including your business requirements and needs before implementing any solution. We believe this investment is essential in capitalizing on an “out of the box” product functionality to get our customers up and running quickly, efficiently and cost effectively. Our full range of implementation services are carefully aligned with SAP Business One to include: strategic planning, defining business requirements, software design, configuration, building, testing, deployment, upgrades, maintenance, optimization and support.

The CitiXsys Implementation Methodology applies the PMI standards for the overall project management framework. The framework identifies five key process groups. These key process groups in compliance with the PMI standards are

• Initiation
• Planning
• Executing
• Controlling
• Closing

Moreover, Global reach and presence of CitiXsys allows its customers to benefit from its unique consulting and support model. Partners and Customers of CitiXsys can hugely benefit from the on-site consulting & support resources to get the application easily implemented.